Please note: This position is based at our off-site clinic located at 320 Warner Drive – Lewiston, ID and is not at the main hospital campus.

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

• The Clerical Specialist – Accounting provides administrative and accounting support by performing clerical duties and maintaining financial records in accordance with established policies and procedures. This role is responsible for processing accounts payable, preparing accounting transactions and reports, reconciling financial records, and assisting with payroll-related deductions. The specialist ensures the timely and accurate management of financial documentation and serves as a liaison for internal departments and external vendors.

Essential Functions

• Performs clerical tasks including document preparation, filing, mailing, and data entry
• Answers phones, greets visitors, and responds to inquiries regarding financial matters
• Schedules meetings, monitors office supplies, and maintains a neat work environment
• Processes accounts payable by batching and entering vouchers into the HMS system
• Reviews and reconciles transaction journal reports and generates checks
• Prepares and delivers 1099s to vendors and submits year-end reporting per IRS requirements
• Assists with payroll-related deductions including garnishments and levies
• Maintains accurate and organized accounts payable records
• Prepares accruals and supports the month-end close process in collaboration with the accounting team
• Provides daily census and cash reconciliation reports to corporate and department managers
• Calculates and processes physician compensation checks as outlined in contracts
• Alerts leadership to any non-authorized financial activity

Knowledge/Skills/Abilities/Expectations

• Strong organizational and problem-solving skills
• Ability to handle sensitive financial information with confidentiality and discretion
• Capable of managing multiple tasks and prioritizing effectively under pressure
• Excellent communication skills, both verbal and written
• Detail-oriented with a commitment to accuracy
• Must be able to work independently and as part of a team
• Frequent sitting, keyboard use, and data entry
• Occasional bending, stooping, reaching, and lifting up to 25 pounds
• Visual and auditory acuity required for computer work and communication

Education

• High school diploma or equivalent required
• Associate degree in Accounting or related field preferred

Licenses/Certifications

• None required

Experience

• Minimum two (2) years of accounts payable experience required
• Proficiency in Microsoft Excel, Word, and internet-based systems required