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Empowering the Hands that Heal

Executive Assistant

Louisville, Kentucky

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Overview

ScionHealth strives to provide quality-driven, patient-centered acute and post-acute hospital solutions. The health system is focused on driving innovation, serving its communities, and investing in people and technology to deliver compassionate patient care and excellent health outcomes. Based in Louisville, ScionHealth operates 79 hospital campuses in 25 states – 61 long-term acute care hospitals and 18 community hospital campuses and associated health systems.

Success Profile

What do you need to be successful at ScionHealth? Here are the top traits we’re looking for:

  • Communicator
  • Creative
  • Deadline-oriented
  • Goal-oriented
  • Problem-solver
  • Strategic

Our Culture

  • Driven by quality: We believe that if we focus on delivering quality care, exceeding expectations related to customer service and supporting our people, our business results will follow.
  • We equip our hospitals and our people with the resources, technology and expertise they need to deliver the best possible care to patients.
  • We’re always looking to find better ways to support caregivers by improving what we do, sharing best practices, and responding to the changing needs of our people and the patients they serve.
Two doctors standing in hallway

Quote

“ScionHealth allows leaders to inspire the organization to take responsibility for creating a better future.”

Jarrell King Talent Acquisition
Jarrell King, Talent Acquisition

Executive Assistant

Louisville, Kentucky
Facility ScionHealth Corporate Support Center
Req ID 503857 Post Date 03/29/2024 Category Administrative
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Description

ScionHealth is recruiting for an Executive Assistant to join our team in Louisville.This role will be hybrid.

Job Summary

The Executive Assistant performs highly diverse administrative duties, including handling multiple projects simultaneously, acting as a mentor for Administrative Assistants, coordinating meetings and conferences, preparing information for presentations through use of computer, organizing travel arrangements, maintaining confidentiality of information distributed or received.

Position Responsibilities

  • Managed Executives’ calendars and independently schedules appointments.
  • Screens incoming calls and correspondence and responds using discretion as appropriate.
  • Prepares memorandums outlining and explaining administrative procedures and policies.
  • Arranges programs, events, or conferences by arranging for meeting areas and caterer, issuing information or invitations, coordinating speakers, and controlling event budgets.
  • Directs preparation of records, including agendas, notices, minutes, and resolutions for Support Center meetings.
  • Composes and prepares confidential presentations, correspondence, reports, and other complex documents.
  • Creates and maintains database and spreadsheet files.
  • Arranges complex and detailed travel plans and itineraries. Compiles documents for travel-related meetings and accompanies supervisors, as requested.
  • Manages communications and receives and compiles information from Executives’ direct reports and functional areas under Executives’ supervision.

Skills Needed

  • Proficient computer skills, including advanced knowledge of Microsoft Word, Excel, Access, PowerPoint, and Outlook.
  • Strong interpersonal and organizational skills.
  • Ability to self-direct and self-pace.
  • Ability to pay close attention to detail.
  • Ability to work well with others in a team environment.
  • Multi-task oriented.
  • Proficient typing skills of 60+ wpm.
  • Ability to maintain a high level of confidentiality.

Qualifications

Education and Experience

High school graduate or equivalent.

5+ years administrative or secretarial experience, preferably in a large corporate environment reporting to one or more senior management level individuals.

Core Competencies:

Values Every Voice.Seeks to understand different perspectives and cultures; contributes to a work climate where the contributions of all individuals are valued and supported; is sensitive to cultural norms, expectations, and ways of communicating.

Shows Courage.Faces difficult issues and supports others who do the same; is willing to champion an idea or position despite dissent or political risk; provides direct and actionable feedback.

Leans Into New Ideas.Learns quickly when facing new situations; experiments to find new solutions and extracts lessons learned from failures and mistakes.

Instills Trust.Follows through on commitments and keeps confidences; is seen as direct and truthful, shows consistency between words and actions; creates psychologically safe work environments.

Manages Complexity. Asks the right questions to accurately analyze situations; acquires data from multiple and diverse sources when solving problems; uncovers root cause to difficult problems; evaluates pros and cons, risks, and benefits of different solution options.

Resourcefulness.Marshals resources (people, funding, material, support) to get things done; orchestrates multiple activities simultaneously to accomplish a goal; gets the most out of limited resources; applies knowledge of internal structures, processes, and culture to resourcing efforts.

Interpersonal Savvy.Relates comfortably with people across levels, functions, cultures, and geography; acts with diplomacy and tact; builds rapport and constructive relationships; picks up on interpersonal and group dynamics.

Depending on a candidate's qualifications, position may be filled at a different level. 

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Benefits

  • Career Development

    We support growth and development for all our employees through various means and in programs designed to foster inclusion.

  • Healthcare

    Your health is important to us. We offer a comprehensive benefits program and resources to support healthy lifestyles for you and your family.

  • Retirement Plan

    Employees can contribute to their retirement with plans that allow for pre-tax or after-tax contributions through payroll deductions.

  • Paid Time Off

    With paid holidays and unlimited PTO, you are encouraged to take the time you need to relax and recharge with family and friends.

  • Work-Life Balance

    Work-life balance is not just a perk, it is encouraged. We believe that our employees work their best when they’re allowed to be their best selves in and out of the office.

  • Miscellaneous Benefits

    Whether you’re looking for pet insurance, identity theft protection, or select discounts from hundreds of local and national merchants, we have a variety of benefits that help provide peace of mind.

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